Dear Mr. Roberts,
I read with interest your advertisement seeking an IT person for upgrading your company’s computer system, as I believe I possess the attributes necessary to make the role a success.
I have prepared and to be ready for my jobs as the list below
Goals and Objectives
Evaluation
Budget
Presentation
Installation
I look forward to having an opportunity to meet with you for further information to become one of your partners.
Yours sincerely,
Trac C. Nguyen
I. Executive Summary
Infrastructure currently:
Plan
• The office will be reorganized
• Additional employees will be hired to handle the new video production work
There are 3 computer systems for processing jobs:
• 1 PC for scheduling jobs and compiling documents
• 1 PC for editing films
• 1 Server for storing large films and applying for transferring files
II. Proposal
1. Needs Statement
Administrative Manager (currently the secretary)
Tasks:
• Scheduling work
• Hiring and managing part-time workers
• Weekly payroll, and project tracking
Requirements:
• Uses spreadsheet and database software
• Must be able to use email provided by the ISP.
• In his offices during regular business hours
• Share files between him and Film Editor and also with the mobile workers Film and Graphics Production Editor (one of the partners)
Tasks:
• Produces the final copies of the films
• Works within very tight deadlines
• Shares files between Admin and him and also with the mobile workers
Requirements:
• In his offices during regular business hours
• Special editing software that uses very high-resolution graphics
• At least 2GB of memory to run effectively
• Software also interfaces with a video capture interface board that uses a PCI slot in the computer. This specialized software only works in a windows XP environment
• Computer must support high-resolution video and have enough memory to enable the editor to work quickly
• Must also be able to use e-mail provided by the ISP Film Crew (The other six mobile workers)
Consisting of:
• Production manager (one of the partners)
• Two production assistants
• Two camera people
• A film director
Tasks:
• Producing
• Production assistants
• Use camera
• Film editing
Requirements:
• In the office an average of two days per week
• Can be in the office anytime, day or night
• Large hard drive to store the film files
• They have no special software requirements
• Able to connect to the internal network wirelessly
• Able to use the printer and scanner Printing
• A private color laser printer must be installed in the manager’s office
• A combination copier/printer and high-resolution scanner must also be purchased and shared among all employees, this printer can be expensive
• Necessary for everyone to be able to print when they are in the office
• Some of their storyboard documents are over 100 pages, with lots of graphics.
2. Goals and Objectives
• The office will be reorganized
• Additional employees will be hired to handle the new video production work
• The project is completed with the lowest possible expenditures.
• All of the computers should use the same operating system and applications, if possible The new office
3. Methodology and Timetable
• Gather information and interview: 1 day
• Make a Presentation and Proposal: 3 day
• Order and buy Components: 2 days
• Plan: 2 days
• Install: 3 days
• Test and Troubleshoot: 1 day
Total: 12 days
4. Evaluation
4.1 Issues with the current network
2 Computer Systems are the same
• The current systems are too slow
• The operating systems are not suitable for new technology
• The hard drive’s capacity cannot store the new large films
• The network cannot transfer large files 4.2 How the new network will resolve the issues
There are 3 computer systems for processing jobs:
• 1 PC for scheduling jobs and compiling documents
• 1 PC for editing films
• 1 Server for storing large films and applying for transferring files
Local Printer:HP COLOR LASERJET CP1518NI(CC378A) Price: AUD 375.00 http://www.i-tech.com.au/products/27933_HP_COLOR_LASERJET_CP1518NI_CC378A.aspx Public Printer (including scanner and copier):HP Color LaserJet CM1312 MFP (CC431A) Price: AUD 979.00 http://www.pcsuperstore.com.au/product-details.php?g_ProductID=12709 Printing feature Print speed (black, best quality, A4) Up to 12 ppm
Print quality (black, best quality) Up to 600 x 600 dpi
Print speed (black, normal quality, A4) Up to 12 ppm
First page out (colour, A4) < 31.5 sec (from ready mode)
Print quality (black, draft quality) Up to 600 x 600 dpi
Print quality (black, normal quality) Up to 600 x 600 dpi
First page out (black, A4) < 25.5 sec (from ready mode)
Print speed (black, draft quality, A4) Up to 12 ppm
Print speed (colour, normal quality, A4) Up to 8 ppm
Print margin right (A4) 4.2 mm Print technology Laser Print
Print quality (colour, best quality) Up to 600 x 600 dpi Copying feature Copy speed (black, draft quality, A4) Up to 12 cpm
Copy resolution (black graphics) Up to 600 x 600 dpi
Copy speed (colour, draft quality, A4) Up to 8 cpm
Copy resolution (colour text and graphics) Up to 600 x 600 dpi Scanning feature Minimum scanning size 5.4 x 7 cm
Optical scanning resolution Up to 1200 dpi
Scan file format BMP, GIF, JPG, PNG, TIF, PDF
Enhanced scanning resolution Up to 19200 dpi UPS Price: AUD 1,614.14 http://www.stonebridgecomputing.com.au/catalog/-p-176596.html?utm_source=getprice&utm_medium=cpc
Socomec ITYS 2000Va UPS - Tower, 1400W, Online Double Conversion, 6 x 10A output sockets, RS232 (DB9) port Router: LINKSYS DUAL-BAND WIRELESS-N GIGABIT ROUTER WRT320N Price: AUD 200.00 http://www.i-tech.com.au/products/53251_LINKSYS_DUAL_BAND_WIRELESS_N_GIGABIT.aspx
Standards: Draft 802.11n v2.0, 802.11g, 802.11b, 802.3, 802.3u, 802.3ab
Ports: Power, Internet, Ethernet
Buttons: Reset, Wi-Fi Protected Setup
LEDs: Ethernet (1-4), Wi-Fi Protected Setup, Wireless, Internet, Power
Cabling Type: CAT 5e
Number of Antennas: 3
Detachable (y/n): No
RF Power (EIRP) in dBm: 17
UPnP able/cert: Able
Security features: 128-Bit Wireless Encryption, SPI Firewall
Security key bits: 64, 128 Cables: Price: AUD 62.95
UTP Cat 5 1 box ISP Internet (12months): TPG ADSL2+ 12 Month Contract:659.83 http://www.tpg.com.au/products_services/adsl2plus_pricing.php
Setup $59.95
Super Fast Standard /80GB Software: MS Windows Small Business Server 2003 (SBS) - Standard or Premium Edition Single Pack, OEM (T74-01040): AUD 581.30 http://www.mwave.com.au/newAU/mwaveAU/productdetail.asp?CartID=mAU@V7Z2WEXJI5WC4X7F33TTDJRBOBQ3C32ZDBQFMQNV78NOUB&sku=39090010 · 5-client Device OEM pack for MS Windows 2003 Small Business Server Standard or Premium Edition (Windows Device CALs might make most
economic and administrative sense for an organization with multiple users for one device, such as shift workers) · License Pack only - no media included · Microsoft OEM products can only be purchased with essential hardware: a hard disk drive, or a motherboard, or a CPU. Microsoft Windows XP Professional SP3:AUD 189.99 http://www.mwave.com.au/newAU/mwaveAU/productdetail.asp?SKU=39090003 · Microsoft Windows XP Profession with SP3, OEM, Single pack, CD Version. Microsoft® Windows XP Professional delivers enhanced system reliability, improved security, extended mobility and networking, to give your customers the freedom to experience the best of the digital age. Use our content and examples to market Windows XP Professional and why it is the right product choice. · Windows XP Service Pack 3 (SP3) includes all previously released updates for the operating system. This update also includes a small number of new functionalities, which do not significantly change customers'' experience with the operating system. MS Office 2007: AUD 260.90 http://www.mwave.com.au/newAU/mwaveAU/productdetail.asp?CartID=&sku=39040292 Video Editing
VideoStudio Pro 11: AUD 179.95 http://www.buytec.com.au/detail.asp?Ref=117 Anti-virus: AUD 194.95
Kaspersky Internet Security 2010 10 PC 1 year Subscription
Yes/No (if yes then type of modem) Yes: need ISR Router with integrated wireless
Cables required?
Yes: one cable box
Battery backup required?
1 UPS Online Double Conversion
Set up
The TPG ISP will provide Internet Service for Any Company. It will apply the IP static IP address: 171.171.10.2 ISR Router
Name: Any Company
IP address: 172.171.10.2
LAN IP address: 192.168.1.1
Change SSID: AC
Set Authentication to WPA2, set key: SirRoberts
Change default password
Turn on Firewall
Server PC
Turn on Port Status
IP address: 192.168.1.109 Public Printer
Turn on Port Status
Set to DHCP
IP address: 192.168.1.108 Administrative PC:
Turn on Port Status
IP address: 192.168.1.106
Install Private Printer with included driver and cable Film Editor PC
Turn on Port Status
Set to DHCP
IP address: 192.168.1.107 6 laptops
SSID: AC
WPA2 key: SirRoberts
Type password for the first time
6 laptops will receive IP address from 192.168.1.100 to 192.168.1.5 respectively. Install Kaspersky Internet Security for each computer, update the latest version. 3. Support Information
For the first month, one of the IT people will be in the office during working time to take care of the system. After that, any problems please call me at: 0412345678, or e-mail: tracjeet@itsolution.com.au.
Thank you for your cooperation.
4. Warranty Information
1 year for all computers, laptops, UPS, switch, router
Optional for Server
3 Yrs Next Business Day Onsite Service [add $205.70 or $12/week]
5. Glossary DHCP: (Dynamic Host Configuration Protocol) is a network application protocol used by devices (DHCP clients) to obtain configuration information for operation in an Internet Protocol network. Firewall is a part of a computer system or network that is designed to block unauthorized access while permitting authorized communications. It is a device or set of devices configured to permit, deny, encrypt, decrypt, or proxy all (in and out) computer traffic between different security domains based upon a set of rules and other criteria. ISR (Integrated Services Router) is a network device integrates other network features into the router other than just routing features. Used mostly in small offices on ADSL lines, they offer things like VPN, firewall, and encryption services. LCD (Liquid crystal display) is a thin, flat panel used for electronically displaying information such as text, images, and moving pictures. Its uses include monitors for computers, televisions, instrument panels, and other devices ranging from aircraft cockpit displays, to every-day consumer devices such as video players, gaming devices, clocks, watches, calculators, and telephones RJ45 (Registered jack) is a standardized physical network interface — both jack construction and wiring pattern — RJ45 is commonly used to terminate twisted pair cable UPS (Uninterruptible power supply), also known as a battery back-up, provides emergency power and, depending on the topology, line regulation as well to connected equipment by supplying power from a separate source when utility power is not available
Name: Trac C. Nguyen
Address: 25 Kangan Drive
Berwick Vic 3806
Phone Number: 0412345678
e-mail: tracjeet@itsolution.com.au
Dear Mr. Roberts,
I read with interest your advertisement seeking an IT person for upgrading your company’s computer system, as I believe I possess the attributes necessary to make the role a success.
I have prepared and to be ready for my jobs as the list below
I look forward to having an opportunity to meet with you for further information to become one of your partners.
Yours sincerely,
Trac C. Nguyen
I. Executive SummaryInfrastructure currently:
Plan
• The office will be reorganized
• Additional employees will be hired to handle the new video production work
There are 3 computer systems for processing jobs:
• 1 PC for scheduling jobs and compiling documents
• 1 PC for editing films
• 1 Server for storing large films and applying for transferring files
II. Proposal1. Needs Statement
Administrative Manager (currently the secretary)Tasks:
• Scheduling work
• Hiring and managing part-time workers
• Weekly payroll, and project tracking
Requirements:
• Uses spreadsheet and database software
• Must be able to use email provided by the ISP.
• In his offices during regular business hours
• Share files between him and Film Editor and also with the mobile workers
Film and Graphics Production Editor (one of the partners)
Tasks:
• Produces the final copies of the films
• Works within very tight deadlines
• Shares files between Admin and him and also with the mobile workers
Requirements:
• In his offices during regular business hours
• Special editing software that uses very high-resolution graphics
• At least 2GB of memory to run effectively
• Software also interfaces with a video capture interface board that uses a PCI slot in the computer. This specialized software only works in a windows XP environment
• Computer must support high-resolution video and have enough memory to enable the editor to work quickly
• Must also be able to use e-mail provided by the ISP
Film Crew (The other six mobile workers)
Consisting of:
• Production manager (one of the partners)
• Two production assistants
• Two camera people
• A film director
Tasks:
• Producing
• Production assistants
• Use camera
• Film editing
Requirements:
• In the office an average of two days per week
• Can be in the office anytime, day or night
• Large hard drive to store the film files
• They have no special software requirements
• Able to connect to the internal network wirelessly
• Able to use the printer and scanner
Printing
• A private color laser printer must be installed in the manager’s office
• A combination copier/printer and high-resolution scanner must also be purchased and shared among all employees, this printer can be expensive
• Necessary for everyone to be able to print when they are in the office
• Some of their storyboard documents are over 100 pages, with lots of graphics.
2. Goals and Objectives
• The office will be reorganized• Additional employees will be hired to handle the new video production work
• The project is completed with the lowest possible expenditures.
• All of the computers should use the same operating system and applications, if possible
The new office
3. Methodology and Timetable
• Gather information and interview: 1 day• Make a Presentation and Proposal: 3 day
• Order and buy Components: 2 days
• Plan: 2 days
• Install: 3 days
• Test and Troubleshoot: 1 day
Total: 12 days
4. Evaluation
4.1 Issues with the current network2 Computer Systems are the same
• The current systems are too slow
• The operating systems are not suitable for new technology
• The hard drive’s capacity cannot store the new large films
• The network cannot transfer large files
4.2 How the new network will resolve the issues
There are 3 computer systems for processing jobs:
• 1 PC for scheduling jobs and compiling documents
• 1 PC for editing films
• 1 Server for storing large films and applying for transferring files
5. Budget Summary
6. Detailed Budget
Administrative PC: Dell Vostro™ 220 Mini TowerPrice: AUD 799.00
http://www1.ap.dell.com/au/en/business/vostrodt/desktop-vostro-220mt/pd.aspx?refid=desktop-vostro-220mt&s=bsd&cs=aubsd1
Film Editor PC: AMD Premium A710 Package
Price: AUD 1,599.00
http://www.pcsuperstore.com.au/product-details.php?g_ProductID=11697
Server: Dell PowerEdge T100 (S420241AU)
Price: AUD 2,315.59
http://configure.ap.dell.com/dellstore/config.aspx?c=au&cs=aubsd1&kc&l=en&oc=S420241AU&s=bsd&fb=1&vw=classic
Laptop: HP CQ61117TU-NW992PA
Price: AUD 5754.00 ( 959 x 6)
http://www.msy.com.au/notebook/notebook.pdf
Local Printer: HP COLOR LASERJET CP1518NI(CC378A)
Price: AUD 375.00
http://www.i-tech.com.au/products/27933_HP_COLOR_LASERJET_CP1518NI_CC378A.aspx
Public Printer (including scanner and copier): HP Color LaserJet CM1312 MFP (CC431A)
Price: AUD 979.00
http://www.pcsuperstore.com.au/product-details.php?g_ProductID=12709
Printing feature
Print speed (black, best quality, A4) Up to 12 ppm
Print quality (black, best quality) Up to 600 x 600 dpi
Print speed (black, normal quality, A4) Up to 12 ppm
First page out (colour, A4) < 31.5 sec (from ready mode)
Print quality (black, draft quality) Up to 600 x 600 dpi
Print quality (black, normal quality) Up to 600 x 600 dpi
First page out (black, A4) < 25.5 sec (from ready mode)
Print speed (black, draft quality, A4) Up to 12 ppm
Print speed (colour, normal quality, A4) Up to 8 ppm
Print margin right (A4) 4.2 mm Print technology Laser Print
Print quality (colour, best quality) Up to 600 x 600 dpi
Copying feature
Copy speed (black, draft quality, A4) Up to 12 cpm
Copy resolution (black graphics) Up to 600 x 600 dpi
Copy speed (colour, draft quality, A4) Up to 8 cpm
Copy resolution (colour text and graphics) Up to 600 x 600 dpi
Scanning feature
Minimum scanning size 5.4 x 7 cm
Optical scanning resolution Up to 1200 dpi
Scan file format BMP, GIF, JPG, PNG, TIF, PDF
Enhanced scanning resolution Up to 19200 dpi
UPS
Price: AUD 1,614.14
http://www.stonebridgecomputing.com.au/catalog/-p-176596.html?utm_source=getprice&utm_medium=cpc
Socomec ITYS 2000Va UPS - Tower, 1400W, Online Double Conversion, 6 x 10A output sockets, RS232 (DB9) port
Router: LINKSYS DUAL-BAND WIRELESS-N GIGABIT ROUTER WRT320N
Price: AUD 200.00
http://www.i-tech.com.au/products/53251_LINKSYS_DUAL_BAND_WIRELESS_N_GIGABIT.aspx
Standards: Draft 802.11n v2.0, 802.11g, 802.11b, 802.3, 802.3u, 802.3ab
Ports: Power, Internet, Ethernet
Buttons: Reset, Wi-Fi Protected Setup
LEDs: Ethernet (1-4), Wi-Fi Protected Setup, Wireless, Internet, Power
Cabling Type: CAT 5e
Number of Antennas: 3
Detachable (y/n): No
RF Power (EIRP) in dBm: 17
UPnP able/cert: Able
Security features: 128-Bit Wireless Encryption, SPI Firewall
Security key bits: 64, 128
Cables:
Price: AUD 62.95
UTP Cat 5 1 box
ISP Internet (12months): TPG
ADSL2+ 12 Month Contract: 659.83
http://www.tpg.com.au/products_services/adsl2plus_pricing.php
Setup $59.95
Super Fast Standard /80GB
Software:
MS Windows Small Business Server 2003 (SBS) - Standard or Premium Edition Single Pack, OEM (T74-01040): AUD 581.30
http://www.mwave.com.au/newAU/mwaveAU/productdetail.asp?CartID=mAU@V7Z2WEXJI5WC4X7F33TTDJRBOBQ3C32ZDBQFMQNV78NOUB&sku=39090010
· 5-client Device OEM pack for MS Windows 2003 Small Business Server Standard or Premium Edition (Windows Device CALs might make most
economic and administrative sense for an organization with multiple users for one device, such as shift workers)
· License Pack only - no media included
· Microsoft OEM products can only be purchased with essential hardware: a hard disk drive, or a motherboard, or a CPU.
Microsoft Windows XP Professional SP3: AUD 189.99
http://www.mwave.com.au/newAU/mwaveAU/productdetail.asp?SKU=39090003
· Microsoft Windows XP Profession with SP3, OEM, Single pack, CD Version. Microsoft® Windows XP Professional delivers enhanced system reliability, improved security, extended mobility and networking, to give your customers the freedom to experience the best of the digital age. Use our content and examples to market Windows XP Professional and why it is the right product choice.
· Windows XP Service Pack 3 (SP3) includes all previously released updates for the operating system. This update also includes a small number of new functionalities, which do not significantly change customers'' experience with the operating system.
MS Office 2007: AUD 260.90
http://www.mwave.com.au/newAU/mwaveAU/productdetail.asp?CartID=&sku=39040292
Video Editing
VideoStudio Pro 11: AUD 179.95
http://www.buytec.com.au/detail.asp?Ref=117
Anti-virus: AUD 194.95
Kaspersky Internet Security 2010 10 PC 1 year Subscription
http://www.buytec.com.au/detail.asp?Ref=1767. Future fundings plan
Total components cost: 15,641.33Installation cost:
12 days x 8 hours x 20 AUD = 2,016
Total: 15,641.33 + 2,016 = 17,657.33 AUD
8. Summary and Any Recommendations
Infrastructure currently:
Plan Computer System
3 computer systems for processing jobs:
- 1 PC for scheduling jobs and compiling documents
- 1 PC for editing films
- 1 Server for storing large films and applying for transferring files
The new computer system will solve many problems of the old one.- Strong Processors
- Large capacity hard drives
- Compatible to most Operating System
- High speed in transferring files and downloading
- Security with Firewall and high Technology
- Can process many tasks at the same time
*III. Appended Information
1. Diagrams
Installation Plan Diagram
Physical Layout
Logical Layout
2. Specifications
Install Network
Planning network requirements
The TPG ISP will provide Internet Service for Any Company. It will apply the IP static IP address: 171.171.10.2
ISR Router
- Name: Any Company
- IP address: 172.171.10.2
- LAN IP address: 192.168.1.1
- Change SSID: AC
- Set Authentication to WPA2, set key: SirRoberts
- Change default password
- Turn on Firewall
Server PCTurn on Port Status
IP address: 192.168.1.109
Public Printer
Turn on Port Status
Set to DHCP
IP address: 192.168.1.108
Administrative PC:
Turn on Port Status
IP address: 192.168.1.106
Install Private Printer with included driver and cable
Film Editor PC
Turn on Port Status
Set to DHCP
IP address: 192.168.1.107
6 laptops
SSID: AC
WPA2 key: SirRoberts
Type password for the first time
6 laptops will receive IP address from 192.168.1.100 to 192.168.1.5 respectively.
Install Kaspersky Internet Security for each computer, update the latest version.
3. Support Information
For the first month, one of the IT people will be in the office during working time to take care of the system. After that, any problems please call me at: 0412345678, or e-mail: tracjeet@itsolution.com.au.
Thank you for your cooperation.
4. Warranty Information
5. Glossary
DHCP: (Dynamic Host Configuration Protocol) is a network application protocol used by devices (DHCP clients) to obtain configuration information for operation in an Internet Protocol network.
Firewall is a part of a computer system or network that is designed to block unauthorized access while permitting authorized communications. It is a device or set of devices configured to permit, deny, encrypt, decrypt, or proxy all (in and out) computer traffic between different security domains based upon a set of rules and other criteria.
ISR (Integrated Services Router) is a network device integrates other network features into the router other than just routing features. Used mostly in small offices on ADSL lines, they offer things like VPN, firewall, and encryption services.
LCD (Liquid crystal display) is a thin, flat panel used for electronically displaying information such as text, images, and moving pictures. Its uses include monitors for computers, televisions, instrument panels, and other devices ranging from aircraft cockpit displays, to every-day consumer devices such as video players, gaming devices, clocks, watches, calculators, and telephones
RJ45 (Registered jack) is a standardized physical network interface — both jack construction and wiring pattern — RJ45 is commonly used to terminate twisted pair cable
UPS (Uninterruptible power supply), also known as a battery back-up, provides emergency power and, depending on the topology, line regulation as well to connected equipment by supplying power from a separate source when utility power is not available